Basic New Outlook (was Mail) email

Compose and send new email in New Outlook (replacing old Mail app): Click ‘New email’ in the Home ribbon or Ctrl + N, add one or more email addresses in ‘To’ field and a clearly worded subject in ‘Subject’. Add line breaks as you type so the message is easy to read. To add a photo, emojis, a table or even a Template (once you have set some up), click on the three more options dots ‘…’ on the far right of the top tool bar to see ‘Add-ins’, ‘Insert’ and ‘Options’. Read over the message then click ‘Send’

Reply to email in New Outlook (replacing old Mail app): Open email and click Reply or Reply all. Change subject if useful, by clicking in the Subject area and editing the text. For long emails, reply within the received email so it is easier to read. New Outlook (replacing old Mail app) will use the default font and font size that you have set. Read over the message then click ‘Send’

Forward an email in New Outlook (replacing old Mail app): Open or select the email (if shown in reading pane) and click the forward arrow pointing right. Add one or more email addresses in the ‘To’ field. Change subject if useful by clicking in the Subject area and editing the text. Type your message, read over it then click ‘Send’

Attach pictures or documents to an email in New Outlook (replacing old Mail app): In a new email, click in the text area, then look in the ‘Insert’ ribbon and click on the paperclip icon ‘Attach file’ icon to reveal a drop down menu of options with recent files at the bottom. Either attach a photo from your computer that is in the recent files or click ‘Browse this PC’ then browse to the file you wish to attach and click ‘Insert’. This will not insert the photo in the text area of the email

Insert pictures in the text area of a new email in New Outlook (replacing old Mail app): Click in the text area, select the Insert ribbon then click on the Pictures icon and browse to the picture file you want and click ‘Insert’

Add a labelled link to an email in New Outlook (replacing old Mail app): In a new email, click in the text area, then look in the ‘Insert’ ribbon for the Link icon. To insert a link with a display name, click on ‘Insert link’ and fill in the boxes (you can paste a copied link from the address bar in a browser into the URL box or type it in)

Unsubscribe from email messages or block messages in New Outlook (replacing old Mail app): Open the company email in its own window (double click on it) then scroll down to the end of the email and look for the ‘unsubscribe’ link (often in small text and underlined). Click on it to open the Unsubscribe webpage then confirm as required. To block an annoying email sender that does not offer this, right click on the email and choose Block Sender (all new email from them will go to Junk). You can unblock a sender anytime. Select Settings ❯ Email ❯ Junk email and delete a blocked sender and domain from the list

Dictate into an email (rather than type) in New Outlook (replacing old Mail app): In the text entry area of the email click the cursor where you want new text then click on the tree dots ‘…’ at the end of the ribbon then click ‘Dictate’ and start to speak. Say ‘new line’ or ‘new paragraph’ or ‘full stop’ to add punctuation. Use the short cut Alt + ‘ to stop dictation.